Earlier today I had a little bit of a scare. I had adopted Google Docs around 2 years ago in an attempt to move to a more OS neutral environment and in all that time, all of my documents have not been copied into a Backup. It’s not that I haven’t thought about it, just that I couldn’t quite figure out how to do it (no obvious Backup option) and didn’t spend the time trying to figure it out.
Anyway this morning I went into Google Docs and clicked into a particular important folder and to my shock and horror a very important document that I had been working on was not there. In fact the folder was empty and I started to curse the day that I have been blasé about my Cloud based documents.
Luckily for me I noticed that my work’s Internet monitoring software had kicked in and simply dropped out my connection, causing Google Docs to not read the folder contents correctly. Upon re-enabling my connection to the Internet and going back in to Google Docs my document was still their waiting for my imminent access.
Now was the time to do something about my problem though, it would have been all too easy to put my Backup on the back-burner for another rainy day, but had I done so I might not be so lucky next time. After a bit of investigation, it seems that there are a few third party tools to Backup your Google documents (freeware ones too), however by far and the easiest solution is to use the built in export functionality of Google Docs itself.
The first thing you need to do is click the All items option on the sidebar and then click the Select all visible button on the All items document window. The last step is to click the More actions button and then select the Export option. This will then present you with a Dialog box where you can select various options and after proceeding with the export will automatically create a compressed archive of all your documents. Pretty neat huh?
This process is so easy it is certainly not something I shall ignore again!
Don’t forget that just because your documents are in the Cloud that their availability is someone else’s problem because you just might be disappointed.